Microsoft Nonprofit Software Grants
Discover which products you can benefit from at zero cost or discounted fee and see if your not-for-profit will qualify for Microsoft’s software grants.
Do more good with the right technology and Microsoft Partner
Not-for-profits are constantly under pressure to “do more with less”, even when the demand for their services is growing. Leaders must innovate and find modern ways to deliver their mission more efficiently and effectively.
Having the right technology and a partner who understands your mission can help you:
- Simplify complex reporting and stay compliant.
- Engage donors, volunteers, and stakeholders effectively.
- Align fundraising efforts with programs for greater impact.
- Reduce IT costs by moving to the cloud.
- Streamline communication and collaboration.
Professional Advantage is a leading Microsoft Solutions Partner for Modern Work, Business Applications, and Data and AI.
With over 200 not-for-profit clients served, we are the industry’s top choice for providing access to Microsoft grants, streamlining operations, empowering data-driven decision-making, and improving cybersecurity—all while reducing IT costs.
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AI Business Solutions
Dynamics 365, Power Platform, and Microsoft 365, including the Copilot and agent work built on top of them. Earned on delivered projects, certified people, and customer outcomes.
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Security
Identity, threat protection, data security, and compliance across the Microsoft cloud, assessed on real security work delivered for Australian organisations.
Microsoft Grants, Assessments, and Resources for your Not-for-Profit
AI Readiness Assessment
Identify use cases and evaluate your organisation’s readiness for AI in this complimentary 2-hour discovery consultation.
ERP Readiness Assessment
Explore how Business Central can enable better spend, grant management, and budgetary controls in this free 1-hour assessment.
Dashboard in a Day
Understand how to analyse your data in a rich and compelling way with Power BI in this complimentary 1-day workshop.
Essential Eight Risk Assessment
Uncover ways to reduce your cyber risks and strengthen your security posture in this complimentary 2-hour workshop.
Microsoft’s 3 Clouds + Our Specialised Not-for-Profit Services
Professional Advantage is multi-skilled across Microsoft’s three clouds—Dynamics 365, Microsoft 365, and Azure. Unlike most IT providers that offer specific not-for-profit solutions only, we deliver a wide range of Microsoft consulting services to help you simplify vendor management and better use technology to accelerate your social impact.
Business Applications
for Not-for-Profits
We leverage the power of Microsoft Dynamics 365 Business Central, Sales, Power BI, Fabric, and Upbeat to deliver tailored not-for-profit solutions.
- Financial and Grants Management
Automate financial processes, manage budgets and grants, track expenses, and gain real-time insights into your not-for-profit’s financial performance.
Check it out - Membership Management
Deliver an enhanced member experience with a system designed to streamline the performance of all major functions of a membership organisation.
Learn more - Data Analytics and Reporting
Visualise your financial data, customise reports for different audiences, and easily communicate the impact of your programs on your communities.
Get started
Modern Work and AI Services
Our Modern Work consulting services use Microsoft 365 apps and services, such as SharePoint, Teams, Power Platform, and Copilot, so your volunteers and employees can work and serve from anywhere.
- AI Adoption with Microsoft Copilot
Harness the powerful features and capabilities of Microsoft’s game-changing generative AI, Copilot for Microsoft 365, for your not-for-profit.
Discover now - Modern Communication and Collaboration
Empower effective communication, real-time collaboration, and stay connected with your staff, volunteers, and stakeholders from anywhere, anytime.
Learn more - Business Process Modernisation
Streamline business processes using low-code, automated forms, and workflows to enable faster services and a better experience for your constituents.
Read more - Information Protection and Governance
Simplify content management and compliance in Microsoft 365 with automated metadata, data retention and disposal, built-in governance, and more through iWorkplace.
Explore now
Cloud and Infrastructure Services
We help not-for-profits successfully and cost-effectively migrate to Microsoft 365 and Azure and use its built-in robust security capabilities to keep your organisation cybersafe.
- Microsoft 365 Cloud Migration
Switch from siloed free tools to an all-in-one office productivity platform that lets your not-for-profit achieve and deliver more for your constituents.
Learn more - Azure Cloud Migration
Unlock Microsoft Azure’s full potential with tailored cloud strategies, local expertise, and a proven track record across industries.
Check it out - Cybersecurity and Compliance
Go beyond traditional network security perimeter and use integrated and unified security solutions to protect your not-for-profit’s data, devices, user identities and apps.
Explore now
Trusted by Leading Australian Not-for-Profits
We are proud to have made an impact in the industry, as shown by the recent projects we delivered below.
The rest of our not-for-profit client success stories are here.
Integrated Microsoft Solutions for Not-for-Profit
Professional Advantage implemented a tailored and integrated Microsoft solution for one of Australia's largest not-for-profits that supports disadvantaged children.
Energy & Water Ombudsman NSW (EWON)
EWON streamlines content management and compliance with iWorkplace for Microsoft 365.
MacKillop Family Service
MacKillop Family Services and Professional Advantage implement Business Central for better automation, real-time reporting, and system integration.
Governance Institute of Australia
Microsoft Azure and Essential Eight modernised and elevated the security posture of this membership association’s IT environment.
How we’re making a difference to Not-for-Profits across Australia
Working with not-for-profits and charities has always been a big part of Professional Advantage’s culture and history. As a Microsoft Partner in Australia with a local presence in Sydney, Melbourne, Brisbane, and Perth, we have worked with over 200 not-for-profits nationwide to use technology to accelerate their social impact while reducing costs.
Our clients have benefitted from working with us through:
Our clients have benefitted from working with us through:
Customised Strategies.
Invest in strategies that foster meaningful relationships, encourage sustained giving, and diversify funding sources.
One-stop IT shop.
Drive efficiency in your not-for-profit with improved data management, faster financial reconciliation, and enhanced staff support.
Expertise in Microsoft’s 3 Clouds.
Amplify the reach and effectiveness of your programs with technology designed to support staff, volunteers, and participants.
Ongoing Support.
Our Modern Managed Services continuously monitor and manage your Microsoft cloud environment.
Talk to a Not-for-Profit IT Specialist now
Complete the form, or contact us to speak to one of our experts today.
- Call 1800 126 499
- Client Support 1300 658 608
- Email [email protected]
Frequently Asked Questions
As a multi-skilled Microsoft Solutions Partner, Professional Advantage delivers a wide range of consulting, implementation, support, and licensing services for Dynamics 365, Microsoft 365, and Azure.
We use the Microsoft solution stack and its complementary third-party products to help not-for-profits in the areas of:
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- AI implementation and adoption
- Information protection and compliance
- Financial and grant management
- Budgeting and forecasting
- Volunteer management and engagement
- Volunteer onboarding and offboarding
- Impact reporting and analytics
- Intranet portals
- Policy management and procedure
- Cloud migrations to Microsoft 365 or Azure
- Cybersecurity services
Contact us to speak with one of our consultants for assistance with your unique needs.
As of August 2025, eligible Australian not-for-profits can take advantage of the following Microsoft software grants:
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- Microsoft 365 Business Basic – free for up to 300 users. Access web and mobile versions of Microsoft 365 apps (Outlook, Teams, Word, Excel, PowerPoint, and more), Microsoft 365 Copilot Chat, 1TB of cloud storage per user, and essential security features.
- Microsoft 365 Business Standard – up to 75% off for up to 300 users. Access desktop, web and mobile versions of Microsoft 365 apps, Microsoft 365 Copilot Chat, 1 TB cloud storage per user, and enterprise-grade security and access management.
- Microsoft Azure – get a US$2000 Azure credit that you can renew annually and gain access to various Azure services.
- Power BI Desktop – already available for free which you can use to connect to your various data sources, build visualisations and publish to the Power BI service.
- Power BI Pro – ideal for advanced feature requirements such as real-time views, data collaboration, content distribution and more. It’s available at a discounted monthly fee eligible for not-for-profits.
- Power Apps – free for up to 10 users and discounted pricing per user per month for additional users. Build low-code apps and connect to hundreds of business systems, databases and other apps.
- Dynamics 365 Business Central – available at a discounted price per user per month. Connect your finance, operations, supply chain and programs with Business Central.
- Dynamics 365 Sales Enterprise – available at a discounted price per user per month. Ideal for large not-for-profits looking for better manage relationships with constituents, volunteers and beneficiaries.
Your not-for-profit must meet and adhere to Microsoft’s criteria below:
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- Your organisation holds a recognised not-for-profit status.
- You operate on a not-for-profit basis.
- You will only use the license for your organisation and staff.
You can find Microsoft’s complete eligibility requirements here.
To qualify, your organisation must:
- Be a registered charity or hold recognised not-for-profit status in Australia.
- Operate on a not-for-profit basis.
- Use licenses solely for staff and organisational activities (not for resale or personal use).
Professional Advantage can help you navigate Microsoft’s eligibility requirements and ensure you maximise the value of your grants.
Our Modern Managed Services provide ongoing support to keep your technology secure, up-to-date, and cost-effective. This includes:
- 8x5 helpdesk and technical support.
- License optimisation to reduce costs.
- Regular system health and security checks.
- Proactive IT reviews aligned with your strategic goals.
- User training and adoption support.
This ensures your staff and volunteers can focus on delivering impact rather than troubleshooting IT challenges.
Please visit this page to learn more about our Modern Managed Services.
We protect not-for-profits from rising cyber threats by combining Microsoft’s cloud-native security with our local expertise. Our services include:
- Essential Eight Risk Assessments to benchmark and improve security posture.
- Deployment of Microsoft Defender, Sentinel, and Entra for threat protection and identity security.
- Information governance frameworks to secure sensitive donor and beneficiary data.
- Attack simulations and staff training to build cyber awareness.
We ensure compliance with industry regulations while keeping costs manageable.
Contact us today for assistance on your not-for-profit’s security and compliance needs.
With Power BI and Microsoft Fabric, you can:
- Consolidate data from different programs and fundraising streams.
- Build dashboards tailored to donors, board members, and funders.
- Generate real-time program impact reports.
- Simplify ACNC and ATO reporting with automated data flows.
This ensures transparency and demonstrates value to stakeholders, which is vital for continued funding.