Explore iWorkplace’s Innovative Capabilities
THE CHALLENGE: When Information Spreads, Risk and Cost Follow
Your teams adopted Microsoft 365 for collaboration. Now content is everywhere across Teams channels, SharePoint sites, OneDrive folders, and legacy file shares or EDRMS. Without consistent structure and oversight, visibility drops, duplication grows, and compliance becomes harder to enforce. The result is fragmented content, increased risk, and data that cannot be trusted or used safely for AI.
Does this sound familiar:
- Limited visibility across Microsoft 365 and legacy repositories.
- Duplicated and outdated information, increasing risk and storage costs.
- Users creating Teams, SharePoint sites, and OneDrive folders without governance.
- Compliance requirements become difficult to enforce at scale.
- Manual processes for records classification, retention, and disposal.
THE SOLUTION
iWorkplace – Information Governance, Compliance and Control Built into Microsoft 365
iWorkplace is a comprehensive information management and compliance framework that runs natively in Microsoft 365, transforming Teams, SharePoint, OneDrive, and Purview into a governed, automated, and audit-ready system.
Unlike standalone tools that sit outside your workflow, iWorkplace embeds governance directly into the Microsoft 365 apps your teams already use.
iWorkplace enables organisations to:
iWorkplace delivers full visibility, control, and defensible compliance across Microsoft 365, without slowing teams down. Automated governance classifies, protects, and manages content in Teams, SharePoint, and OneDrive with the right retention and access rules. Real‑time monitoring, audit trails, and defensible disposal reduce risk, simplify audits, and keep your organisation secure and compliant at scale.
iWorkplace helps organisations achieve compliance with the local data handling regulations:
- Australian Privacy Act 1988.
- NSW State Records Act.
- Public Record Office Victoria.
- Public Records Act 2023 (Queensland).
- AS ISO 1 Records Management.
- Western Australia Freedom of Information Act 1992.
- HB 171_2003 Guidelines for the Management of IT Evidence.
- Electronic Transactions Act.
- National Archives.
iWorkplace AI Autoclassification automatically recognises, classifies, and protects information across Microsoft 365.
Content from Teams, SharePoint, OneDrive, file shares, and legacy systems is accurately tagged with business‑ready metadata, improving search, security, and compliance. Automation reduces errors, scales effortlessly, and turns messy content into trusted, usable information.
- Intelligent recognition.
Automatically organise and tag files based on their actual content, not just keywords, even from legacy file shares. - Enhance security and data protection.
AI proactively spots sensitive information, allowing organisations to protect it through automated rules and sensitivity labels, ensuring that only the right people have access to critical data. - Reduce manual effort and human error.
Automating manual sorting and tagging improves metadata accuracy and reduces errors, freeing teams to focus on higher-value, strategic work. - Improves searchability and AI readiness.
Turn messy environments into a single secure source of truth. By consistently tagging and classifying files, iWorkplace makes information easier to find and ensures that data is safe for use with AI.
With structure, metadata, and governance built into every SharePoint page, business users can publish content confidently without coding, while IT stays in control.
Smart navigation, automated lifecycle management, and AI-ready metadata keep content findable, compliant, and consistent across sites, libraries, and Teams, now and into the future.
- Creates a single source of truth.
Centralise disparate information into a cohesive digital workspace, ensuring staff can easily find authoritative, up-to-date content across the entire organisation. - Enhance productivity.
By leveraging a well-structured design and powerful search capabilities, it significantly reduces the time employees spend hunting for documents, policies, or colleague information. - Integrates seamlessly with Microsoft 365.
iWorkplace is built to work natively with tools like SharePoint, Teams, and Viva, providing a secure, governed environment that simplifies the user experience rather than adding another complex layer of software.
iWorkplace Business Solutions delivers ready-to-use, templated workspaces for documents, employee files, contracts, and projects in Microsoft 365.
Preconfigured structure, security, and governance reduce content sprawl while enabling fast, self-service collaboration. Teams work confidently with controlled versions, smart metadata, and automated compliance without IT bottlenecks.
- Controlled Documents
Turn disorganised policies into protected assets. Gain full control over your critical documents with automated publishing, version control, and audit logging, ensuring total compliance without the chaos. - Employee Files
Securely manage sensitive personnel records with confidence. This module ensures employee data is protected, easily accessible, and fully compliant with privacy standards while enabling seamless team collaboration. - Contract Management
Eliminate the risks of missed deadlines and lost agreements. Streamline your entire contract lifecycle with a secure, organised system that keeps your legal documents compliant and easy to track. - Project Management
A secure, structured Microsoft 365 solution to plan, track, and deliver with control. Use templates for instant organisation, task tracking, and real-time collaboration to keep every project on schedule.
Explore iWorkplace’s Innovative Capabilities
Built for Australian Industries
iWorkplace is built to cater to the information management and compliance needs of mid-sized to large, regulated industries,
whether commercial, government, or not-for-profit. Professional Advantage has a strong track record of success implementing iWorkplace in these industries:
whether commercial, government, or not-for-profit. Professional Advantage has a strong track record of success implementing iWorkplace in these industries:
Local Councils
Meet State Records Act requirements while enabling modern digital collaboration.
Aged Care
Protect sensitive resident information while meeting strict aged care compliance and privacy requirements.
Not-for-Profits
Strengthen governance, protect donor and beneficiary information, and simplify compliance while empowering teams to collaborate securely in Microsoft 365.
Real Results from Australian Organisations
Energy and Water Ombudsman NSW
Professional Advantage helped EWON gain enterprise‑wide visibility and governance across Microsoft 365, reducing information risk while enabling compliant, scalable collaboration. {Read full story}
A large, aged care facility
An aged care provider modernised information management with iWorkplace, improving access, compliance and governance while reducing risk and costs.
Proven expertise in Information Management and Compliance
For over 20 years, we have helped Australian organisations design, deliver, and scale SharePoint and Microsoft 365 collaboration and governance solutions. We have seen information management challenges evolve, and we have built the expertise to solve them. What sets us apart:
37
Years in business
Since 1989, through every technology shift
13 years
Average staff tenure
Roughly triple the industry average
90
Support NPS
World-class; most IT firms sit near 30
300+
Experts on the team
Across nine countries
1,000+
Organisations supported
Commercial, government, not-for-profit
10 years
Average client retention
Most clients stay with us for the long run
Top Frequently Asked Questions
iWorkplace is an information management and compliance solution that runs on Microsoft 365 and helps compliance-focused organisations meet their information regulatory obligations at scale, ensuring their organisation is up to Australian data privacy and information standards.
It unifies practical information management and compliance with collaboration to help you achieve your data protection and compliance requirements at scale easier, more cost-effectively, and in a more user-friendly way. iWorkplace utilises Microsoft 365 collaboration and content management platforms that your users already use and love, such as Teams and SharePoint, and leverages Microsoft 365’s built-in robust security capabilities, such as data loss prevention, sensitivity labels, and retention policies.
Developed by Information Leadership in New Zealand, Professional Advantage is the exclusive partner implementor of iWorkplace in Australia.
Access our iWorkplace Resource Hub for more information, or contact us to learn more.
iWorkplace for Microsoft 365 helps your organisation comply with several data protection standards such as, but not limited to:
- Australian Privacy Act (APP).
Governs the collection, use, disclosure, and storage of personal data, emphasising the need for secure and responsible records management practices.
- Australian Consumer Law (ACL).
Provisions related to consumer data protection and ensure that consumers' rights are protected when dealing with businesses.
- Government Information Public Access (GIPA).
Grants the public the right to access government information, promoting transparency and accountability in government operations.
- General Data Protection Regulation (GDPR).
Ensures data privacy by regulating how personal data is collected, processed, and protected by organisations.
- Australian Prudential Regulation Authority (APRA).
Financial regulator, supervising banks, insurers, superannuation funds, and credit unions to ensure stability, safety, and compliance.
- Australian Health Practitioner Regulation Agency (AHPRA).
Oversees the registration and regulation of healthcare practitioners in Australia to ensure they meet professional standards and protect public safety.
- Australian Securities and Investment Commission.
Australia's financial watchdog, regulating financial markets and services to ensure fairness, transparency, and consumer protection.
- Therapeutic Goods Administration (TGA).
Regulates and monitors therapeutic products in Australia to ensure their safety, quality, and efficacy, including pharmaceuticals and medical devices.
Microsoft 365 E1 license is already sufficient to run iWorkplace which makes it a cost-effective solution for many large enterprises. There is also a cost-effective annual subscription to the iWorkplace apps.
Microsoft 365, E3 and E5 provide various tools through the Purview solutions to assist with content management, sensitivity, and compliance but there will be greater efforts required to establish effective compliance and a significant ongoing systems management overhead without the ongoing benefits delivered by the iWorkplace tools and frameworks.
iWorkplace will ensure compliance, improve the user experience, aid in adoption, provide better integration with Microsoft Teams, enhance reporting capabilities and more. All while still working within the Microsoft 365 apps like SharePoint and Teams.
Here are the top FAQs about iWorkplace, but you can find the complete list here.
Get a personalised demo and see how iWorkplace can transform your information management and compliance.
Complete the form below, or contact us to speak to one of our experts today.
- Call 1800 126 499
- Client Support 1300 658 608
- Email [email protected]
Not quite ready yet?
We understand that the software selection process takes time and research, so to help you in your journey, we have selected free resources for you to access.
Still looking for further information?
Interested in other solutions?
As a multi-skilled Microsoft Partner with expertise across Microsoft’s 3 clouds (Microsoft 365, Dynamics 365, and Azure), Professional Advantage can help you: