Frequently Asked Questions for SharePoint Migration and Upgrades
Should I migrate my whole file server to SharePoint as my sole document storage platform?
No, many files are not suitable for storing in a web-based format. Also, the infrastructure cost and admin cost of SharePoint is far greater than a file server. Only migrate documents that benefit from a managed, version controlled collaborative space. Identify active and non-active files and keep the non-active files on cheaper storage in file servers. Index them via the search and/or plug them seamlessly into the web experience using third party add-ons.
What do I need to prepare in advance before a migration or an upgrade?
First and foremost, understand your primary purpose as it will dictate the vision for the project. Learn the new platform’s capabilities as well so you’ll know what’s possible before you begin. More about the key things you need to prepare for in advance in this infographic.
How long does it take to migrate or upgrade my SharePoint environment?
The timeframe to complete a migration or upgrade project largely depends on the amount of content you intend to put into your new environment. The sooner you start discussing with experienced SharePoint consultants about your requirements, timeframe and budget, the better.
When does it make sense for me to go on-premise or cloud?
If your preference is to own your own software, or if you're not sure you can maintain an Office 365 subscription for the long term, the on‑premise version may be your best option. Deep integration to third-party applications or a need for significant customization are also reasons you should go for an on-premise setup. More about the reasons to keep SharePoint on-premise in this blog.
However this means that when Microsoft upgrades its Office software you won't have the latest version, nor will it allow you to quickly scale as the business requires.
Can I still follow the folder format in my file share when I migrate my files to SharePoint?
While SharePoint can accommodate your folder structure similar to your file share, we think it’s no longer needed. SharePoint has a powerful search capability that simplifies the way you organise and categorise your files. It does most notably through the use of metadata. Tagging your files in a consistent way will make it easier to find them for future use, without the need to dig through heaps of folders.
How do I assess if I’m ready to upgrade to the latest SharePoint on-premises version?
The key to determining your readiness is to do your homework first. Plan the upgrade with your users early on and perform an audit of your existing environment. Determine which sites or files to retain or plan to build on your SharePoint farm. You can also read these additional resources to help you better prepare for your SharePoint upgrade project:
- SharePoint implementation fails to avoid.
- How to migrate your file shares and why you should.
- Renovating your SharePoint Information Architecture.
If you still need further guidance, please don’t hesitate to reach out at 1800 126 499 or email us at firstname.lastname@example.org.