iWorkplace Information Management and Compliance
Your all-in-one information management, compliance, and collaboration solution in Microsoft 365.
Users want it to be easy and convenient to work, file, search, collaborate on documents, and process information. If this isn’t the case, they tend to create this convenience themselves, doing so with file shares or OneDrive, within their own structures, or through ad hoc creation and use of Teams. This results in data duplication, confusion, compliance and security risks, and data integrity issues. That's where iWorkplace apps and developed frameworks are a huge game changer.
iWorkplace is a set of frameworks and tools available through Professional Advantage designed to help you achieve your data protection and compliance requirements at scale in an easier, more cost-effective, and user-friendly way.
It runs on Microsoft 365 and uses productivity tools your users already know and love, such as SharePoint and Teams, allowing you to balance effective and practical information management with productivity and compliance!
What sets iWorkplace apart?
iWorkplace unifies information management, protection, and collaboration in one solution.
- Improve user experience and productivity with only one place to go to manage information, collaborate on documents, and file things for compliance.
- Utilise familiar Microsoft 365 tools that your users already use and love, such as SharePoint and Teams, to increase user adoption.
- Make compliance easy for users with auto-tagging of documents when filed.
- Allow coordinators to update case files such as personnel files, jobs, assets, meetings—anything that’s repeatable—without needing admin rights.
- Conveniently and securely access information from anywhere, on any device.
iWorkplace makes meeting your data governance and compliance needs much easier.
- Set up retention and disposal rules that span document libraries.
- Use native Microsoft 365 retention labels to protect files from day one and dispose of them on a schedule. Automate this at scale, even with tricky use cases that are hard to administer out of the box with Microsoft 365 E3 or E5.
- Automatically apply sensitivity and retention labels to protect current and important information and systematically dispose of the rest.
- Auto-compliance achieved on filing with built-in compliance reporting. Provide instant access to previous audits and reports with automated workflows.
- Provide information managers with convenient views of files that have been deleted recently in workspaces as well as any OneDrive account.
- In-built versioning to see your document’s latest copy.
- Provide structure and usability to control and manage content and collaboration at scale in Microsoft Teams.
- Control excessive use of OneDrive and use OneDrive Manager to move files into the right workspaces in SharePoint.
iWorkplace enables your IT team to manage digital workspaces in a smarter way.
- Provision SharePoint team sites from pre-built templates, either cloned from other projects or from iWorkplace’s stored smart template.
- Enable automatic classification of files, with metadata automated based on a file location.
- Leverage existing Microsoft 365 security capabilities for building retention policies, sensitivity labels, etc.
- Safely onboard guests into Microsoft 365 to enable end users to allow external users into the environment.
- Built-in Microsoft Teams integration and governance.
- Up to 80% time savings on streamlined deployment.
- Empower users to create new Teams they need to get work done without constant IT intervention.
iWorkplace is part of your Microsoft 365 digital workplace!
iWorkplace combines familiar Microsoft 365 tools and services such as SharePoint, Teams, and Purview, into a cohesive, user-friendly app and reusable framework. Because it’s part of your Microsoft 365 digital workspace, it makes it easier for your organisation to:
Simplify information protection and compliance with auto-provisioning of folders and metadata, built-in retention policies, and automatically applied sensitivity labels whilst leveraging Microsoft 365’s out-of-the-box and robust security features.
Improve user experience by providing a single, consistent digital workspace within Microsoft 365 for collaboration and finding and filing content for compliance.
Leverage existing apps, frameworks, and design patterns to ensure a successful platform from day 1, with set-and-forget outcomes that also scale with your organisation's needs and growth.
Streamlining content management and compliance with iWorkplace
“iWorkplace gave our management team and the Board peace of mind knowing that our content is well governed and compliant,” David Kneeshaw, General Manager for Finance and Corporate Services, Energy & Water Ombudsman NSW (EWON)
In this video, discover how alternative dispute resolution organisation EWON automates content classification, workspace and Teams provisioning and enhances content findability with iWorkplace for Microsoft 365.
Here to help you achieve your unique information management and compliance needs
We have made it our mission to make 'convenience and compliance' in information management achievable for every Australian organisation with iWorkplace. We believe it should be easy and safe for your users to find, manage, and share the information they need wherever they are while still protecting your data, simplifying administration, and staying compliant. Commented [JDS3]: Insert this panel only when the content and links have been finalised.
Many commercial, not-for-profit, and government organisations across ANZ use iWorkplace, and they choose to work with Professional Advantage for these reasons:
- Tailored approach. We design and enable your digital workplace according to your unique identity, needs, and culture. We do this through deployment accelerators, app enhancements, user-centric design, and governance automation, all achieved through 20+ years of experience and development.
- Strong record of success. Ask around the industry (or check out our Client Success page) and you’ll find that we have a long history of successfully digitally transforming commercial, not-for-profits, and government organisations, large or small.
- Microsoft focus. We have deep experience delivering solutions using the Microsoft technology stack and work exclusively with complementing solutions to ensure you get the most from your Microsoft investments.
- Industry experts. Our team includes several of the best SharePoint and Microsoft 365 consultants and industry experts in Sydney, Melbourne, Brisbane, and Perth, responsible for our 90+ consistently high net promoter score and 9.7 years average client tenure.
Professional Advantage has earned a Microsoft Solutions Partner designation for proficiency in Modern Work, Security, Business Applications, Data & AI Azure, Infrastructure Azure, and Digital & App Innovation Azure.
Speak to us about iWorkplace today
Book a time below to discuss your organisation's unique information management and compliance requirements. Our 60-minute consultation is absolutely free of charge.
Complete the form below, or contact us on 1800 126 499 to speak to one of our experts today.
Not quite ready yet?
We understand that the software selection process takes time and research, so to help you in your journey, we have selected free resources for you to access.
On-Demand Webinar: Crack the Code to the Information Management and Compliance Challenge
Access Recording
On-Demand: Implementing AI? Organise and Secure your Data First
Watch On-Demand
Content Management Maturity Level: 5-point self-assessment
Download assessment
Crash Course in Information Management and Compliance
Download eBook
The Information Manager’s Guide: Navigating Content Management and Compliance Challenges with Microsoft 365
Download eBook
