Company Data Archive

Company Data Archive (CDA) is an add-on, created by Professional Advantage, that provides an easy way to move historical information from a ‘live’ company to an ‘archive’ company within Microsoft Dynamics GP.

Company Data Archive enables users to reduce the size of their live company by archiving data, improving system performance while posting, running reports, performing file maintenance, and generally using Dynamics GP day-to-day.

It allows for a cut-off date to be entered for historical data, with all fully applied transactions that meet the date criteria moved to an archive company. Archived transactions are still available to inquire and report on by logging in to the archive company in the normal way, and users can take advantage of powerful cross company inquiries to view transactions from live and historical companies at the same time.

Company Data Archive Features

Archives can be performed on a monthly, quarterly, or annual basis.

Archives can be performed on a monthly, quarterly, or annual basis.

You can use Dynamics GP whilst an archive is running—as the archive process has been broken into smaller tasks, the SQL server is able to process other transactions that would have otherwise been in the queue for hours.

You can use Dynamics GP whilst an archive is running—as the archive process has been broken into smaller tasks, the SQL server is able to process other transactions that would have otherwise been in the queue for hours. However, performance may be limited as the SQL server’s capacity can be mostly used to run the archive process.

Performance will depend upon the server’s hardware specifications such as memory, processor, etc. It is therefore recommended that users check if running the archive process during business hours will still provide acceptable levels of performance for other users of Dynamics GP.

You can archive a large dataset at times that are convenient for you, with Pause and Resume buttons allowing you to interrupt the process and resume without losing any archived data.

You can archive a large dataset at times that are convenient for you, with Pause and Resume buttons allowing you to interrupt the process and resume without losing any archived data.

During the archive process

During the archive process, you can see:

  • Customer/Vendor number, indicating which one is currently being processed.
  • Number of customers/vendors remaining to be processed.
  • Number of tables that are going to be archived.

Company Data Archive will archive data from:

General Ledger

General Ledger

Bank Reconciliation

Bank Reconciliation

Receivables Management

Receivables Management

Payables Management

Payables Management

Inventory

Inventory

Purchase Order Processing

Purchase Order Processing

Sales Order Processing

Sales Order Processing

Considering a Company Data Archive solution?

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Support

All of our­ Microsoft Dynamics GP and Company Data Archive clients can expect a high level of support services with our SupportPlus program.

No other partner in Australia has delivered as many implementations of Microsoft Dynamics GP as Professional Advantage, and we boast a strong team of consultants, trainers, developers, technical specialists, and support staff.

Our team are able to connect to your system, see what you are seeing and doing, diagnose, resolve, and instruct you on the problem. This is secure and works with existing firewall technology, password protection, and encryption to keep your sensitive data safe. 


Resources

Company Data Archive brochure

BROCHURE
Company Data Archive Easily

WEBINAR Dynamics GP Company Data Archive

WEBINAR
Dynamics GP Company Data Archive