Company Data Archive

Improve system performance with Company Data Archive

Company Data Archive (CDA) for Microsoft Dynamics GP is an add-on created by Professional Advantage that provides an easy way to move historical information from your 'live' company to another 'archive' company.

Archiving your data will reduce the size of your live company database and improve system performance while posting, running reports, performing file maintenance, and using Microsoft Dynamics GP day to day.

Company Data Archive will archive data from:

  • General Ledger
  • Bank Reconciliation
  • Receivables Management
  • Payables Management
  • Inventory
  • Purchase Order Processing
  • Sales Order Processing

Company Data Archive allows you to enter a cut-off date for historical data with all fully applied transactions that meet the date criteria moved to an archive company. Archived transactions are still available to inquire and report on by logging into the archive company in the normal way. You can also take advantage of powerful cross company inquiries to view transactions from your live and historical companies at the same time. Archives can be performed on a monthly, quarterly, or annual basis.


You are also able to use Microsoft Dynamics GP while an archive is running*. As the archive process has been broken into smaller tasks, the SQL server is able to process other transactions that otherwise would be in the queue for hours.


Company Data Archive allows you to archive a large dataset at times that are convenient for you. The Pause and Resume buttons allow you interrupt the process and resume without losing any archived data, simply choose the next step; continue, start over or new archive.

During the archive process you can see:

  • Customer/Vendor number, indicating which one is currently being processed
  • Number of customer/vendors remaining to be processed
  • Number of tables that are going to be archived 


*Performance of Microsoft Dynamics GP may be limited, as the SQL server could use most of its capacity to run the archive process. Performance will depend on the server's hardware specifications such as memory, processor, etc. It is recommended that you check if running the archive process during business hours still provides acceptable levels of performance for Microsoft Dynamics GP.


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  • Dynamics GP Company Data Archive

Providing our Microsoft Dynamics GP and Company Data Archive customers ongoing support is a key part of our business at Professional Advantage.


All of our Microsoft Dynamics GP and Company Data Archive customers can expect high quality support services through our SupportPlus program.


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