Microsoft Solutions for Not-for-Profits

As of August 2025, eligible Australian not-for-profits can take advantage of the following Microsoft software grants:

1. 1. Microsoft 365 Business Basic – free for up to 300 users. Access web and mobile versions of Microsoft 365 apps (Outlook, Teams, Word, Excel, PowerPoint, and more), Microsoft 365 Copilot Chat, 1TB of cloud storage per user, and essential security features.
   2. Microsoft 365 Business Standard – up to 75% off for up to 300 users. Access desktop, web and mobile versions of Microsoft 365 apps, Microsoft 365 Copilot Chat, 1 TB cloud storage per user, and enterprise-grade security and access management.
   3. Microsoft Azure – get a US$2000 Azure credit that you can renew annually and gain access to various Azure services.
   4. Power BI Desktop – already available for free which you can use to connect to your various data sources, build visualisations and publish to the Power BI service.
   5. Power BI Pro – ideal for advanced feature requirements such as real-time views, data collaboration, content distribution and more. It’s available at a discounted monthly fee eligible for not-for-profits.
   6. Power Apps – free for up to 10 users and discounted pricing per user per month for additional users. Build low-code apps and connect to hundreds of business systems, databases and other apps.
   7. Dynamics 365 Business Central – available at a discounted price per user per month. Connect your finance, operations, supply chain and programs with Business Central.
   8. Dynamics 365 Sales Enterprise – available at a discounted price per user per month. Ideal for large not-for-profits looking for better manage relationships with constituents, volunteers and beneficiaries.

Your not-for-profit must meet and adhere to Microsoft’s criteria below:

1. 1. Your organisation holds a recognised not-for-profit status.
   2. You operate on a not-for-profit basis.
   3. You will only use the license for your organisation and staff.

You can find Microsoft’s complete eligibility requirements here.

To qualify, your organisation must:

1. Be a registered charity or hold recognised not-for-profit status in Australia.
2. Operate on a not-for-profit basis.
3. Use licenses solely for staff and organisational activities (not for resale or personal use).

Professional Advantage can help you navigate Microsoft’s eligibility requirements and ensure you maximise the value of your grants.

Our Modern Managed Services provide ongoing support to keep your technology secure, up-to-date, and cost-effective. This includes:

1. 8x5 helpdesk and technical support.
2. License optimisation to reduce costs.
3. Regular system health and security checks.
4. Proactive IT reviews aligned with your strategic goals.
5. User training and adoption support.

This ensures your staff and volunteers can focus on delivering impact rather than troubleshooting IT challenges.

Please visit this page to learn more about our Modern Managed Services.

We protect not-for-profits from rising cyber threats by combining Microsoft’s cloud-native security with our local expertise. Our services include:

1. Essential Eight Risk Assessments to benchmark and improve security posture.
2. Deployment of Microsoft Defender, Sentinel, and Entra for threat protection and identity security.
3. Information governance frameworks to secure sensitive donor and beneficiary data.
4. Attack simulations and staff training to build cyber awareness.

We ensure compliance with industry regulations while keeping costs manageable.

Contact us today for assistance on your not-for-profit’s security and compliance needs.

With Power BI and Microsoft Fabric, you can:

1. Consolidate data from different programs and fundraising streams.
2. Build dashboards tailored to donors, board members, and funders.
3. Generate real-time program impact reports.
4. Simplify ACNC and ATO reporting with automated data flows.

This ensures transparency and demonstrates value to stakeholders, which is vital for continued funding.