Youth Hostel Australia
YHA use Microsoft Dynamics GP to build
a leaner Finance and Reporting Environment.
"As a leader in the budget accommodation industry, YHA remains ahead of our competitors concerning sound financial management of our extensive network of hostels. We are excited to build on the robust Microsoft Dynamics GP platform in the future with additional integrations to ensure we offer the very best systems and services to our members."
Stuart Briggs, Financial Controller
YHA is the largest provider of budget travel accommodation in Australia, with a network of more than 70 hostels in every state and territory around the country. YHA is also part of the world’s largest budget accommodation network, Hostelling International (HI), which has more than 3,500 hostels in 60 countries.
“We were compelled to work with Professional Advantage after receiving numerous recommendations and attending several of their workshops. After getting to know the Professional Advantage team, we were confident that they were a good fit for our business and had the capacity to grow our digital solutions in the future.”
– Stuart Briggs, YHA Financial Controller
Prior to April 2018, YHA had not undertaken a major financial system upgrade in 20 years. To remove inefficiencies attributed to manual processing and reporting tasks, YHA was looking for a fully-integrated digital financial management solution to deliver a leaner, more agile, and responsive function for the recently restructured organisation.
Professional Advantage proposed sophisticated Microsoft Dynamics GP integration of existing YHA software with ADP payroll, and the Medius Flow suite comprising Chart of Accounts; Capital Acquisition Requests; Vendor Master; Supplier; Hostel Property Management; and miscellaneous bank transaction imports using the SmartConnect Integration tool to automate data processing and accounting functions.
An in-depth analysis and design process preceded a carefully staged two-and-a-half-month implementation program to embed the full-service suite of integrated tools, whilst avoiding interruption to critical business operations prior to the launch of the new platform in April 2018. Software solutions introduced by Professional Advantage aimed to support the recent move to a national governance model by dramatically reducing the volume of manual finance and accounting operations within the organisation. It also allowed for the reduction of finance personnel located around Australia, and for production of timely, and (wherever possible) automated, analytic reporting of business performance.
The SmartConnect Integration Tool manages complex data mapping from a variety of input methods and formats. With automatic data validation and Windows scheduling functionality, minimal manual intervention is required to ensure data integrity and operation of tasks.
Just some of the benefits to YHA of integrating Microsoft Dynamics GP with the Medius Flow group and Hostel Property Management software via SmartConnect include:
In the 6 months since implementing Microsoft Dynamics GP, YHA has experienced significant improvement in financial management processes, resourcing, and reporting.
As YHA continues to refine functionality and streamline reporting to suit business requirements, they will explore additional integration tools and powerful Microsoft Dynamics GP SQL features to develop business intelligence and improve budgeting processes and customised reporting functionality.