Is your organisation currently struggling with managing scattered documents, enabling seamless team collaboration, and ensuring regulatory compliance using siloed systems?
Our Microsoft SharePoint Document Management System (DMS), enhanced with iWorkplace, combines the power of SharePoint with advanced information governance tools.
This means your organisation gains a centralised, easy-to-use document platform and a system designed to help you meet records management and regulatory obligations without adding admin overhead.
As a strategic partner reseller of iWorkplace, Professional Advantage provides Australian organisations with access to a robust solution for teams that need to modernise document control, maintain compliance, and improve collaboration in one integrated platform.
SharePoint + iWorkplace:
The Best Document Management Platform
Australian organisations are benefiting from using the combined capabilities of SharePoint and iWorkplace for their document management needs with:
Centralised, compliant document control
Store all your documents in one secure, governed repository.
Intelligent search with metadata
Find the document quickly while maintaining consistent data classification.
Automated compliance policies
Retention, disposal, and audit trails are built in, reducing manual effort.
Role-based permissions
Protect sensitive information with controlled access at every level.
Australian data residency
Keep your data within Australia for privacy and legal compliance.
Version control with governance
Track every change and ensure approved content remains authoritative.
The Compliance Advantage of your
SharePoint DMS with iWorkplace
Most document management systems store files. Ours actively manages them in line with your compliance needs. By integrating iWorkplace into SharePoint, we help you:
- Automate retention and disposal based on classification rules.
- Enforce consistent naming and metadata for all records.
- Meet Privacy Act, ISO 15489, GDPR, and other data handling regulatory standards.
- Minimise compliance risk by reducing human error in document handling.
- Generate audit-ready reports in minutes.
With this approach, your DMS isn’t just a collaboration tool. It’s a compliance engine that works quietly in the background, so your staff can focus on their jobs instead of managing records.
How do you benefit as a user?
Check out how a SharePoint DMS with iWorkplace can benefit you in your role, whether as an IT Manager, Compliance Officer, or Information Worker.
Compliance Manager
Gain confidence in meeting audit requirements with built-in retention rules, disposal policies, and reporting tools.
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IT Manager
Simplify administration with centralised governance, automated policy enforcement, and reduced manual recordkeeping tasks.
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Information Worker
Easily store, find, and share documents without worrying about compliance. Policies run automatically in the background.
Download nowHow we deliver your Document Management System
We are an end-to-end SharePoint consulting provider, from getting you started on your journey to providing continued support.
Discovery & Planning
We assess your business processes, information governance requirements, and compliance
Design & Configuration
We tailor document libraries, metadata structures, and workflows to ensure consistent classification and policy enforcement.
File Migration
We move your existing content to SharePoint while applying metadata and retention rules during migration and ensuring minimal downtime.
Staff Training
We equip your people to manage documents in line with compliance processes.
Ongoing Support
We keep your environment secure, compliant, and optimised as regulations evolve.
We are Australia’s SharePoint Partner of Choice
Building a SharePoint document management system is a lot of work, but we can help you get started in the right direction. Putting our clients’ needs at the centre of our projects, we bring innovative, impactful, and creative solutions that help Australian businesses achieve more from their Microsoft 365 and SharePoint investments.
Our talented and experienced consultants will meet you no matter where you are in your digital transformation journey, working with you to understand your existing business processes and how to achieve your desired business outcomes best.
For over 30 years, this proven approach has helped us consistently achieve a net promoter score of 90, have an average client retention of 9.7 years, and be trusted by some of the most recognisable Australian brands.
Long-time Microsoft Solutions Partner for Modern Work with advanced compliance expertise.
Local support team based in Sydney and Melbourne with Australian data handling experience.
Strategic Partner Reseller for iWorkplace, a leading compliance and information management solution.
20+ years track record with Australian businesses, not-for-profits, and government agencies.
End-to-end delivery from strategy, configuration, migration, training and support.
See how our clients benefited from our SharePoint expertise
Take a look at some of our featured work on SharePoint and discover how we made an impact on our clients. You can check out the complete list of our success stories here.
Energy & Water Ombudsman NSW
EWON streamlines content management and compliance with iWorkplace for Microsoft 365.
Wine Australia
Government agency, Wine Australia, brings order to their content chaos with Microsoft SharePoint and Teams.
JANA Investment Advisers
Team communication and collaboration reimagined with Microsoft SharePoint and Teams for this investment advisory firm.
Rycon Electrical & Automation
Electrical services company successfully adopted Microsoft SharePoint and Teams to streamline communication and improve project information management.
Red Eye Constructions
Red Eye Constructions improves field productivity and collaboration with Microsoft SharePoint.
Faith-Based Not-for-Profit
A major international faith-based aid and development agency and not-for-profit organisation achieved a modern way to work with SharePoint Online.
Explore SharePoint for Document Management
Schedule a time below to discuss your organisation's unique document management requirements, and we’ll make recommendations based on our years of experience and industry knowledge. Our 60-minute consultation is absolutely free of charge. Complete the form below, or contact us on 1800 126 499 to speak to one of our experts today.
Can we help you with something else?
Professional Advantage offers a wide range of IT consulting services. Explore them in the selection below.
Frequently Asked Questions
Below are the top frequently asked questions about Microsoft SharePoint. You can find the complete list here.
Does SharePoint support ISO 27001 document control?
Yes, SharePoint supports ISO 27001 document control requirements, but with some configuration and governance policies in place. Microsoft SharePoint Online is not an ISO 27001 certification tool by itself, but it provides the capabilities you need to meet document control clauses under Annex A.7 and A.8 of ISO/IEC 27001.
What can help your organisation meet several requirements for ISO 27001 is iWorkplace, especially around information governance, document control and compliance processes.
See below a summary of its capabilities on how iWorkplace supports ISO 27001 compliance:
|
ISO 27001 Area |
iWorkplace Capability |
|
Documented Information Control |
Policy libraries, workflows, and versioning. |
|
Access Control |
Role-based permissions, Microsoft Entra integration. |
|
Classification & Labelling |
Metadata tagging, labels, and DLP support. |
|
Lifecycle & Retention |
Purview retention integration, archival tools. |
|
Evidence for Audits |
Audit trails, logs, and reporting. |
Note: While iWorkplace helps you implement controls required by ISO 27001, your people, policies, and governance still play a critical role. Certification depends on how the platform is configured, used, and governed, not just the tools alone.
Is SharePoint compliant with Australian data privacy laws?
Yes, SharePoint can meet Australian data privacy and residency requirements, especially when hosted through Microsoft 365 with Australian data centres. However, please note that compliance is a shared responsibility. Microsoft provides the tools and infrastructure, while your organisation must configure them appropriately and govern data use effectively.
Microsoft’s commitment to Australian data privacy includes:
- Data residency in Australia for Microsoft 365 services, including SharePoint Online, through New South Wales and Victoria data centres.
- Adherence to the Australian Privacy Principles (APPs) requirements under the Australian Privacy Act 1988.
- Assessment against the Information Security Registered Assessors Program (IRAP), which aligns with the Australian Government’s Protective Security Policy Framework (PSPF) and ISM controls.
Click here for more information on how Professional Advantage can help you achieve content management and compliance at scale in SharePoint.
Where is SharePoint data stored in Australia?
In Australia, SharePoint Online data for Microsoft 365 is stored in Microsoft's Australia data centre regions, specifically Australia East (New South Wales) and Australia Southeast (Victoria), collectively known as Australia Geo.
If your Microsoft 365 tenant is provisioned in the Australia Geo, the following SharePoint-related data is stored locally:
- SharePoint Online site content (documents, lists, metadata, etc.).
- OneDrive for Business files (tied to SharePoint under the hood).
- Microsoft Teams files (stored in SharePoint libraries).
- SharePoint site collections and document libraries.
This storage complies with Microsoft’s data residency commitments, ensuring the data remains within Australia for core Microsoft 365 services.
Can I still access my files on SharePoint if I’m offline?
Your files can be synced locally on your PC. Changes made to your documents will be synched the next time you go online.
Can I share to external users from my SharePoint environment?
Yes you can. SharePoint is built with collaboration in mind not just for internal users but for external parties as well such as customers or suppliers.
Looking for more information?
Click on the links below to access industry-specific solution pages, blogs, eBooks, on-demand webinars, case studies, or videos to learn more about SharePoint.
Case Studies
Learn how other organisations are using SharePoint to modernise their business.
Visit Client Success
