Streamline your education policy management process with a consistent workspace in SharePoint or Teams.
Meet your school's policy management challenges head on
The Australian education sector must adhere to a wide range of laws and regulations—from educational standards and compliance, child protection and safety, privacy and data protection, to workplace health and safety. However, leading consistent policy implementation and enforcement can be challenging when your educational institution uses decentralised systems involving diverse stakeholders, multiple policy types and time-consuming feedback mechanisms.
Staying on top of these compliance requirements demands a robust and modern system to help your school or university effectively manage, communicate, and enforce its policies. Policy Hub, Professional Advantage’s policy management solution accelerator in Microsoft 365, is designed to meet the demands of your unique and dynamic industry, supporting your compliance requirements and streamlining your policy management lifecycle.
Policy Hub in Microsoft 365: Best for education policy management solution
Policy Hub is an easy-to-use, comprehensive, proven solution accelerator in Microsoft 365 that streamlines your educational institution’s entire policy and procedure. It delivers a consistent workspace where your faculty, staff, HR, and legal teams can create, collaborate, review, approve, and publish policies.
The Policy Hub leverages the integrated apps and services in Microsoft 365, such as SharePoint, Teams, Power Apps, and Power BI, allowing your educational institution to:
The Policy Hub leverages the integrated apps and services in Microsoft 365, such as SharePoint, Teams, Power Apps, and Power BI, allowing your educational institution to:
Provide your users with a one-stop-shop dashboard to request, approve, or take action on a policy.
Easily gain insights into policy views, policy status, and compliance status with customisable reports and dashboards in Power BI.
Connect with your learning management systems (LMS) or GDPR compliance software for an integrated experience.
Automate the process to acknowledge or read policies so you can say goodbye to chasing employees individually.
Ensure availability across multiple campuses and remote environments with secure, cloud-based access via Microsoft 365.
Transforming every educational institution’s policy management process with the Policy Hub in Microsoft 365
Policy Creation and Drafting
- Centralise policy management with a single, searchable platform.
- Draft, approve, organise, and update policy templates and documents.
- Allow your school administrators, legal, and HR teams to find and use the latest versions easily.
- Content classification and tagging allow quick retrieval of policies and procedures by topic, department, or function.
Review and Approval
- Allow different committees (such as school management, discipline, audit committees, or student board) or individuals to review and approve policies.
- Automate reminders to relevant employees to update or renew policies with SharePoint’s built-in workflows.
- Send email alerts to external users to review documents and provide feedback.
- Keep track of a policy’s version history to review changes made to a policy for audit purposes.
Publishing and Distribution
- Publish all policies internally on a dedicated site in SharePoint.
- Publish public-facing school policies by integrating with external sites through an API or RSS feed.
- Automate the process to ensure employees acknowledge and read policies using the Employee Acknowledgement app in SharePoint.
- Gain insights into policy views, policy types, and compliance status with Power BI’s customisable reports and executive dashboards.
Expiration and Renewal
- Keep track of what happens to your policy with SharePoint’s version and renewal history.
- Schedule reviews and automatic alerts for outdated policies.
- Receive email notifications to review policies when they are up for renewal or have been approved or rejected.
Security Management
- Customisable user permissions to control who can view, edit, or approve policies.
- Group-based access management for faculty, administrators, and external auditors.
- Prevent data loss and inadvertent deletions with SharePoint’s retention policies.
- Secure and easy access with single sign-on using your existing Microsoft Entra ID.
We are Australia’s Microsoft SharePoint Partner of Choice
Professional Advantage has over 20 years of field experience implementing, developing, and supporting Microsoft 365 and SharePoint solutions. Over the years, we have developed and used a proven approach that puts our client’s needs at the centre of our projects, bringing innovative, impactful, and creative solutions that help Australian businesses achieve more from their software investment.
Our talented and experienced team of consultants will meet you no matter where you are in your digital transformation journey. They will work with you to understand your existing business processes and how to best achieve your desired business outcomes. This proven approach has helped us consistently achieve a net promoter score of 90+ and an average client retention of 9.7 years.
Professional Advantage is a Microsoft Solutions Partner for Security, Modern Work, Business Applications,
Data & AI Azure, Infrastructure Azure, and Digital & App Innovation Azure.
-
AI Business Solutions
Dynamics 365, Power Platform, and Microsoft 365, including the Copilot and agent work built on top of them. Earned on delivered projects, certified people, and customer outcomes.
-
Security
Identity, threat protection, data security, and compliance across the Microsoft cloud, assessed on real security work delivered for Australian organisations.
Ready to modernise your Policy Management process?
Schedule a time below to discuss your organisation's unique policy management requirements, and we’ll make recommendations based on our years of experience and industry knowledge. Our 60-minute consultation is absolutely free of charge.
Complete the form below, or contact us to speak to one of our experts today.
- Call 1800 126 499
- Email [email protected]
More Solutions for the Education Sector
Not quite ready yet?
That's okay. We recommend these free resources to help you with your research.
Looking for more information?
Successful Projects
Check out how our clients are successfully using SharePoint to modernise their business.
Read Case Studies
Blogs
Read our latest blogs to learn more about content management and team collaboration.
Read blogs
Videos
Watch SharePoint on-demand demos and recorded webinars on our YouTube channel.
Access playlist
Request a Demo
See our solution in action. Sign up for your free, personalised live demonstration.
Book now