After discussing why companies might consider moving to the cloud in a previous article, concerns from the user may then fall to the security of the cloud. Fortunately, we can offer facts and reassurance on why moving Dynamics GP to the cloud is secure.
1. Only you can access Dynamics GP data.
2. How secure is your Dynamics GP data currently?
3. Additional security measures.
4. The cloud 'positively impacts' security.
5. Native Office 365 integration.
Whilst it is true that more and more businesses are moving to the cloud, some business owners and executives still have concerns and reservations. According to a survey by independent research firm comScore, the barriers to cloud adoption centre around data security (60% of respondents were concerned about this), lack of control over data (45% of respondents), reliability (42%), and compliance (39%).
Don't let these reservations hold you back. Read on to discover more about cloud and its level of security.
Microsoft has comprehensively addressed concerns about privacy, and the potential for misuse, around their customers' data. As a Microsoft customer, you own your company's data, and Microsoft cannot do anything with it under any circumstances.
From a legal perspective, if, for example, the Australian Federal Police or United States legal authority wanted to access your data, Microsoft's response will be that they need to contact the customer themselves to let them know they have been subpoenaed. This can only happen through standard court, meaning the procedure is no different to what one would expecting the case of an on-premise IT infrastructure: the courts can subpoena your data either way.
This means that your data is as safe in the cloud from prying eyes as it is within an on-premise infrastructure.
If you stop and think about it, how secure is your data now? Realistically there are many Dynamics GP customers that have less than optimal security over their data. Cloud storage solutions such as Dropbox are commonly used, but have their own security limitations.
Microsoft has gone to considerable lengths to attain global certifications and meet international standards for security, and today Microsoft is the most advanced public cloud solutions provider in terms of security and privacy of data. To confirm this security level, as a Dynamics GP customer you can test Microsoft out at any time, you can put in a request to Microsoft to schedule a security penetration test to give you peace of mind knowing your data is well protected.
Microsoft has 'zero standing privileges', which is a system that means the personnel who control the data centres do not have access to your data. They only have access to the underlying servers to maintain the infrastructure and keep it running. Additionally, the networks running everything are isolated with 24-hour monitoring of security within the data centres. Very few organisation today have the level of physical security that these data centres have.
For those who have moved to the cloud, a recent US survey highlights the merits of the move, stating that 91% of respondents say that security has been 'positively impacted' by the move. It also reveals 75% state that their move to the cloud has improved service availability.
For those already using Office 365, the integration includes email and workflow approvals, linking to documents in OneDrive and SharePoint Online, Skype for Business and Power BI report embedded directly into your Dynamics GP Homepage.