Powerful and Flexible Time Recording, Expense Management, Billing and Resource Planning Software for Professional Services
Track time accurately with time@work timesheets.
Manage expenses efficiently with time@work expense forms.
Bill your clients rapidly with time@work billing forms.
Update your accounting system without duplicating effort.
Plan staff allocation optimally using time@work resource planning.
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Local. Regional. Global.
- Easy expense entry - requires no end user training
- Accessible anywhere/anytime via a browser
- Enforces corporate guidelines and expense policies
- Maintains mileage records and calculates appropriate rates and allowances
- Automated Credit Card Integration
- Automated workflow with backup and proxy functionality
- Automated email notifications
- Extensive Reporting options
- Full tax, VAT, GST and FBT compliance
- Seamless integration to your accounting system
- Advance and Travel requests
- Carbon footprint calculations for employee travel
Options for multi-company, multi-language, multi-currency, and multi-dimensional analysis.
Timesheets
Timesheets in time@work enable Employees to enter time against Projects (and Tasks, and Activities). After submission and (optional) authorization time@work executes a sequence of up to 20 user-defined calculations which start with the time entered in each cell to derive such values as Fees, Taxes, Costs, Inter-departmental, Inter-company and other charges, as well as values useful for management reporting.
Calculate costs, fees and inter-departmental charges using your own rules for employees, roles, departments, projects, clients, companies, etc.
Link Attendance Forms with Timesheets to record start and end times for
working days.
Configure expense forms to meet the particular requirements and business rules of your own organisation.
- The capture of out-of-pocket expenses for reimbursement to Employees (these might include cash disbursements and/or mileage values, or other types of expense)
- The optional recharging of expenses to Clients
- The optional uplifting of expenses during recharging
- The appropriate treatment of taxes
- All required Accounting Ledger bookings
- The capture of 'invoiced' expenses
- The capture of additional charges (including, for example, the sale of products)
- Integration of Expense Forms and Timesheets for ease of entry
- The import and presentation of electronic credit card statements
- Optional Proxy entry
Powerful control for all types of billing requirements:
- Invoices based on time and materials accumulated from timesheets and
expense forms - 'Fixed price' invoices based on dates or Project/Task milestones
- Period invoices based on Annual, Monthly, Accounting or Timesheet Periods
- Ad-hoc invoices for payment in advance with the option of subsequent
allocation of Work in Progress - Ad-hoc Credit Notes
- Full or partial Invoice Reversals (with release of Work in Progress)
- Multiple billing for automated Work in Progress billing
Enable central administrative planning through time@work Maintenance and/or enable Employees to plan their own time or their team’s time through the
browser-based Professional Services Workbench.
Compare Actuals (from Timesheets) with Forecasts and Plans.
Enable Diary Maintenance for each Employee, enabling the employee to update
their own and any centrally defined allocations to Projects
One of the greatest benefits of a Professional Services Automation system lies in the assistance it provides in optimizing the deployment of resources. Use time@work Resource Planning to ensure the right Employees, with the right skills, are matched to the needs of each Project and Task.
time@work provides a mechanism for transferring accounting transactions into accounting systems and supports unlimited charts of accounts.
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time@work's simple table structure, with Actuals ledgers, Budget ledgers and Invoice in Progress ledgers, as well as all transaction types (TIMESHEET, EXPENSE, INVOICE and DISCOUNT) sharing the same data structure, enables the development of unlimited multi-dimensional reports. An inbuilt wizard is used for the definition of Inquiry Profiles. These prepare data for formatting using Crystal reports. In addition, time@work enables the definition of Active Schedules. These are simple but powerful tables available to Employees in the Professional Services Workbench for reporting revenues, costs, work in progress, project plans, employee schedules, etc.
Integrate time@work with Microsoft Project
Key features:
- Mapping between names in time@work and MS Project allows for different terminology in each product
- Mappings and MS Project file names retained
Professional Services Workbench
time@work provides your employees with a secure portal to access all forms, e.g. timesheets, expense forms, HR forms, etc, as well as project reports, news and personal details self service.
At project level data maintenance of employees, clients, projects, tasks and analysis is also provided via this browser deployed interface.
The optional multi currency capability in time@work meets the simplest as well as
the most sophisticated requirements for multi-currency transactions and reporting, and can operate both in a single currency and record a transaction in up to 20 different currencies.
Whether you are one legal entity or several, view your employees and projects as a single pool, with complete separation of legally separate accounting data.
Key features:
- Unlimited Companies
- Classification of Employees by employing Company
- Classification of Projects by invoicing Company
- Base currency by Company
- Calendar by Company
- Chart of Accounts by Company
- Invoice Sequences by Company
- Invoice Approval/Review workflow by Company
- Values (such as tax rates, etc.) by Company
- Languages by Company
- Reporting by Company
- Inter-Company charges
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MODULES |
| Timesheets |
| Billing |
| Project Management |
| Multi Company |
MODULES |
| Timesheets |
| Billing |
| Project Management |
| Multi Company |
MODULES |
| Timesheets |
| Billing |
| Project Management |
| Multi Company |